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Satisfactory Academic Progress Policy

The Higher Education Act of 1965, as amended by Congress, mandates that institutions of higher education monitor the academic progress of students who receive federal financial aid. The University of Mary Hardin-Baylor has established the following minimum standards to be eligible for and continue to receive federal financial aid. This policy reflects the changes to federal regulations that are effective as of July 1, 2011.

Satisfactory Academic Progress (SAP) will be reviewed at the end of each payment period (fall, spring, and summer semesters) and will be based on the student achieving both a minimum cumulative grade point average (CGPA) and earning a minimum of 70% of credit hours attempted (also known as, “meeting SAP”).

Please note that state and institutional programs may have higher academic requirements, and eligibility for those financial aid programs is subject to the requirements of each program.

  • Tuition Equalization Grant (TEG), a Texas resident need-based program, must complete a minimum 24 hours per year and maintain a minimum cumulative 2.5 GPA for renewal. If a student fails to meet the required cumulative GPA at the end of each academic year, a student will receive notification of TEG SUSPENSION.

CGPA requirements by classification

Minimum 1.8 CGPA: undergraduates before their 4th semester of attendance*
Minimum 2.0 CGPA: undergraduates after their 4th semester of attendance
Minimum 3.0 CGPA: graduate students
* Effective Fall 2012 Minumum GPA increased from 1.5 CGPA to 1.8 CGPA


Satisfactory academic progress is determined by dividing the cumulative number of credit hours successfully completed by the cumulative number of credit hours attempted (including transfer credit hours that have been accepted). The percentage must be greater than or equal to 70% in order to meet SAP. The maximum timeframe for program completion is 150% of the published program length.

Financial aid will not be disbursed until all prior academic year grades have been posted.

Warning Period

In the first payment period (semester) after SAP has not been met, students will be sent notification to inform them that they are not meeting SAP. The notification will include SAP requirements, steps necessary to meet SAP in the upcoming payment period (semester) and the consequences for failing to meet SAP at the end of the warning period.

During the warning period, students may continue to receive financial aid. At the completion of the warning period, students who do not meet SAP are ineligible for financial aid. The Financial Aid Office will notify students at the end of the warning payment period (semester) if they failed to meet SAP. The notification will include information concerning the loss of financial aid for the upcoming payment period (semester) due to failure to meet CGPA and/or 70% completion rate, and the appeal process.

Probation Period

If a student is placed on Suspension, he/she has the option of appealing the suspension through the SAP appeal process. If the appeal is granted, the student will be placed on Probation for the next semester, and the student must bring his/her SAP eligibility to Good Standing status during the semester or be placed on Suspension. While on Probation, the student may continue to receive financial assistance if he/she is otherwise eligible.

If a student was previously under a Warning or Probation SAP status and fails to meet SAP eligibility requirements during the next semester, the student's status will be placed on Suspension and the student is NOT eligible for federal, state, or institutional financial aid during the next semester he/she attends the university. A student who is placed on Suspension may appeal this decision through the appeal process.

Appeal process

Step One: Students who choose to follow the appeal process must:

  • Submit appeal to the Financial Aid Office
    • Student must state why he or she failed to meet SAP requirements
    • Student must state what has changed so that he or she will meet SAP at the next review (semester)

 Step Two: The Financial Aid Office will:

  • Review the appeal
  • Send results of appeal to the student
    • Approved appeals include
      • Approval and terms of reinstatement of financial aid eligibility
        • Possibility of meeting SAP in next payment period (semester)
        • Possibility of an academic plan over an extended period of time
      • Consequences for not meeting terms of approval
    • Approved appeals will result in financial aid being awarded for the payment period
    • Denied appeals include
      • Reasons for denial
      • What the student must do to meet SAP
    • Denied appeals will not be awarded financial aid until SAP is met

Step Three: Students must continue to meet terms, as established, until SAP is met in order to continue receiving financial aid on a probationary basis. Once SAP is met, student is no longer considered to be on probation. Failure to maintain SAP thereafter will result in receiving an additional warning for the upcoming payment period (semester).

Transfer Credits

Accepted credit hours will be included in the SAP calculation for the next payment period (semester).

  • Assumes all accepted credits will be at least 2.0 GPA
  •  Counted in next evaluation period following receipt and review of transcript
  •  Incoming transfer students transfer in, meeting SAP
  • Transfer credits accepted by The University of Mary Hardin-Baylor are included in the credit completion rate and maximum time frame calculations, but not the GPA.

Remedial/Developmental Coursework

The University of Mary Hardin-Baylor does not accept remedial transfer credit hours.
The University of Mary Hardin-Baylor does include its own developmental coursework toward credit hours.

Incomplete Grades

Incomplete credit hours will be considered as attempted credit hours when meeting the pace component of SAP. Grades will be included in the CGPA component of SAP during the term in which they were assigned.

Repeating Classes

  • Passed, may retake one time to improve GPA, included in the SAP review
  • Passed previously, but not with the required departmental GPA, may retake as necessary and still included in the SAP review
  • Failed, may retake as necessary, included in the SAP review

Withdrawing From the University / Failure to Earn a Passing Grade

Withdrawing from all classes during a term or failure to earn a passing grade in all courses attempted during a term may cause all or part or your financial aid to be returned based on a Return to Title 4 aid calculation. Initially enrolled courses and final GPA is reviewed for Satisfactory Academic Progress at the conclusion of each term.

Financial Aid
Address:  900 College Street, UMHB Station Box 8080, Belton, TX 76513
Phone: (254) 295-4517 | Fax: (254) 295-5009